--- title: "BCYF Grants Manual" slug: "bcyf-grants-manual" type: "index" canonical: "docs.bcyfund.org/bcyf-grants-manual" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.bcyfund.org/llms.txt > Use this file to discover all available pages before exploring further. # BCYF Grants Manual 20 articles ## [Baltimore Children & Youth Fund Overview](https://docs.bcyfund.org/docs/1-bcyf-overview.md) Updated on 2026-06-19 | Published on 2026-03-23 PURPOSE OF THIS MANUAL The purpose of this manual is to provide guidance regarding the policies and procedures for awarding grants from the Baltimore Children & Youth Fund, (BCYF). The contents of... ## [Non-Profit Organizations or Fiscal Sponsorship](https://docs.bcyfund.org/docs/2-nonprofit-organization-or-fiscal-sponsorship.md) Published on 2026-03-23 Eligible organizations must have an official nonprofit designation as shown by incorporation in the State of Maryland and Federal 501(c)(3) tax-exempt designation. Organizations without those... ## [Grantee Requirements](https://docs.bcyfund.org/docs/grantee-requirements.md) Updated on 2026-06-23 | Published on 2026-03-23 To perform services under a grant agreement funded by BCYF, grantees must follow all federal, state, and city requirements that apply to their work with children, youth, and young adults. BCYF is... ## [Conflict of Interest & Recusal](https://docs.bcyfund.org/docs/conflict-of-interest-recusal.md) Published on 2026-03-11 The BCYF Community Grant Review Panel and BCYF staff consist of individuals with roots and connectedness to the Baltimore community and experience in grassroots, community-based programming.... ## [Grant Agreement Provisions](https://docs.bcyfund.org/docs/grant-agreement-provisions.md) Published on 2026-03-23 The following provisions apply to BCYF’s Grant Agreement. Grant Funds 1. Expenditures of Grant Funds; Lobbying Grant payments to grantees must be made with advance approval in writing signed by BCYF.... ## [Insurance Requirements](https://docs.bcyfund.org/docs/insurance-requirements.md) Updated on 2026-05-14 | Published on 2026-03-23 Grantee Requirement: Insurance Grantees must maintain insurance coverage for the duration of their Grant Award and upload their Certificate(s) of Insurance to the Grantee Portal upon renewal of the... ## [FY27 Grantee Checklist for Certificate of Insurance](https://docs.bcyfund.org/docs/fy27-grantee-checklist-for-certificate-of-insurance-grantee-resource.md) Updated on 2026-05-20 | Published on 2026-05-19 Grantee Insurance Requirements The grantee organization's name (or the fiscal sponsor’s name if applicable) appears as insured. If the grantee is fiscally sponsored, then: Provide a copy of the fiscal... ## [Criminal History Record Checks](https://docs.bcyfund.org/docs/criminal-history-record-checks.md) Published on 2026-03-23 Grantee Requirement: Criminal History Record Checks Grantees and their subcontractors must complete criminal history record checks for employees, agents, and volunteers who provide services to minors... ## [Baltimore City Local Hiring Law](https://docs.bcyfund.org/docs/baltimore-city-local-hiring-law.md) Updated on 2026-05-06 | Published on 2026-03-23 Grantee Requirement: Mayor’s Office of Employement Development (MOED) Note: This requirement is only for grantees with awards that are $300,000 or greater . MOED is not required for awards that are... ## [Reporting And Recordkeeping Compliance And Monitoring](https://docs.bcyfund.org/docs/reporting-and-recordkeeping-compliance-and-monitoring.md) Published on 2026-03-23 Monthly Financial Expense Reports Grantees are required to submit a Monthly Financial Expense Report by the 25th of the following month for the duration of their grant term (ex. the September Monthly... ## [Financial Compliance Requirements](https://docs.bcyfund.org/docs/financial-compliance-requirements.md) Updated on 2026-09-01 | Published on 2026-03-18 Required Financial Technical Assistance Grantees who are required to have Financial Technical Assistance (FTA ) will be asked to participate in our Three-by-Three Program. The aim is to help these... ## [Allowable Costs Reference Guide](https://docs.bcyfund.org/docs/allowable-costs-reference-guide.md) Updated on 2026-09-01 | Published on 2026-03-23 Allowable Costs Guide This is not an exhaustive list of allowable and unallowable costs. All references are taken from the Uniform Guidance provided by the Office of Management and Budget’s CFR 200... ## [Indirect Cost Policy](https://docs.bcyfund.org/docs/indirect-cost-policy.md) Published on 2026-03-23 1. Eligibility for Indirect Costs To qualify for indirect costs, an organization must meet the following criteria: Annual Budget: The organization must exceed an annual budget of $750,000 .... ## [Budget Narrative Guidance](https://docs.bcyfund.org/docs/budget-narrative-guidance-final.md) Updated on 2026-03-10 | Published on 2025-09-23 Purpose A budget narrative is a brief justification for each budget line item. It should connect the expense to your mission and program activities, and must include both qualitative context (WHY you... ## [Prior Approval for Expenses and Budget Modifications](https://docs.bcyfund.org/docs/prior-approval.md) Updated on 2026-08-28 | Published on 2025-09-16 Grantees must obtain prior written approval from BCYF before: Purchasing any single equipment item with a unit cost of $1,000 or more . Incurring international travel expenses . Budget modifications... ## [Implementation of Quarterly Late Submission Appeal Process for Monthly Financial Expense Reports](https://docs.bcyfund.org/docs/late-expense-appeal-process.md) Updated on 2026-09-03 | Published on 2025-07-16 We are excited to announce the implementation of a Quarterly Late Submission Appeal Process for Monthly Financial Expenses, designed to provide a structured and transparent approach to handling late... ## [Procedural Guidance: Cash Payments for Participant Stipends](https://docs.bcyfund.org/docs/cash-guidelines.md) Updated on 2026-03-23 | Published on 2025-09-16 Purpose : This guidance establishes requirements for grantees that use cash to pay BCYF-funded participant stipends. The goal is to ensure compliance with BCYF standards and maintain appropriate... ## [Key Principles of Cash-Flow Management](https://docs.bcyfund.org/docs/key-principles-of-cash-flow-management.md) Published on 2026-01-07 Strong cash flow management ensures your organization remains stable while you spend according to program needs rather than payment schedules. Understand Your Cash Position Track beginning cash,... ## [Guidance for Creating a Thoughtful and Accurate Grant Award Budget](https://docs.bcyfund.org/docs/guidance-for-creating-a-thoughtful-and-accurate-grant-award-budget.md) Published on 2026-01-13 A strong budget shows that your organization has planned realistically, understands current market costs, and can manage grant funds responsibly. Use the BCYF Budget Narrative Guidance and... ## [Scope of Work (SOW) Modification Process - FAQs & Guidance](https://docs.bcyfund.org/docs/proposal-scope-of-work-modification-process-1.md) Published on 2026-02-25 This resource answers frequently asked questions and outlines essential steps and considerations for grantees seeking to modify their approved Scope of Work (SOW). It is designed to help you navigate...