---
title: "Procedural Guidance: Cash Payments for Participant Stipends"
slug: "cash-guidelines"
updated: 2026-03-23T16:12:01Z
published: 2026-03-23T16:12:01Z
canonical: "docs.bcyfund.org/cash-guidelines"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.bcyfund.org/llms.txt
> Use this file to discover all available pages before exploring further.

# Procedural Guidance: Cash Payments for Participant Stipends

**Purpose**: This guidance establishes requirements for grantees that use cash to pay BCYF-funded participant stipends. The goal is to ensure compliance with BCYF standards and maintain appropriate internal controls.

Whenever possible, grantees should avoid cash payments and instead use check, ACH, or credit card. Cash payments are permitted only when no other reasonable payment method is available and may **only** be used for participant stipends. Cash may not be used for any other type of grant-related expense submission.

**Documentation Requirements:**

For each stipend paid in cash, grantees must provide the following documentation with their grant expense report:

1. Cash Disbursement Log that includes:
  - Date of payment
  - Amount
  - Participant name
  - Purpose/description of expense
  - Signature of staff member who disbursed
  - Signature of participant who received cash
2. Proof of Cash Withdrawal
  - Copy of the bank statement or withdrawal slip that corresponds to the cash used for stipend payments

If you have any questions about cash payments for participant stipends, please contact compliance@bcyfund.org.