We are excited to announce the implementation of a Quarterly Late Submission Appeal Process for Monthly Financial Expenses, designed to provide a structured and transparent approach to handling late submissions. This process will ensure that BCYF maintains accountability while supporting grantees in achieving compliance.
Quarterly Appeal Process Overview
The appeal process will apply to grantees who are unable to meet the regular deadlines for Monthly Financial Expense Reports. Below are key details about the process, timelines, and steps for appeals.
Steps in the Appeal Process
Step 1: Grantee Submits Appeal Form
Complete the Late Submission Appeal Form, also available via the BCYF portal and monthly grantee newsletters.
Ensure all financial documentation is prepared for immediate submission upon approval.
Step 2: BCYF Team Review
Appeals are reviewed by a committee consisting of Portfolio, Financial Technical Assistance, and Compliance team members.
Decisions are based on the severity of circumstances, compliance history, and impact on BCYF’s processes.
Step 3: Communication of Decision
Approved appeals will receive an updated submission deadline.
Denied appeals will include a rationale and potential consequences for future delays.
Communication will be managed via email.
Step 4: Grantee Submission of Approved Late Reports
Upon approval, grantees must submit the required report by the specified extended deadline.
Further delays in submissions without approval will not be accepted, and compliance actions may follow.
Key Dates by Quarter
Important Notes
Future Compliance: Grantees are encouraged to adopt measures to prevent delays and maintain regular submission schedules.
Impact of Delays: Delayed submissions may affect disbursement schedules for grant funding.
We appreciate your cooperation as we implement this process to ensure consistency and transparency across BCYF programs. Thank you for your ongoing commitment to compliance and accountability.