Welcome to BCYF Knowledge Base
Click below to view the Baltimore Children and Youth Fund Grants Manual detailing everything you need to know about being funded through BYCF.
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Budget Narrative Guidance
The BCYF Budget Narrative Guidance document outlines how grantees should explain and justify the costs in their proposed budgets. It provides clear instructions for describing each line item, connecting expenses directly to program goals and outcomes.
Read MoreB2GNow Video Walkthrough
This video walkthrough provides step-by-step guidance on using the B2GNow platform to submit your MOED Monthly Staffing Reports efficiently and accurately.
Read MoreAcknowledging the FY26 Grants Manual
Watch this video for a step-by-step guide to acknowledging your review of the FY26 Grants Manual in the portal.
Read MoreAnnual BCYF Criminal History Record Check Attestation Form
Annual BCYF Criminal History Record Check Attestation Form – PDF version.
Read MoreHow to Enter Monthly Expenses
Watch this walkthrough to learn how to submit your Monthly Financial Expense Report in the portal. You’ll see each step in real time, so you can follow along and complete your report with confidence.
Read MoreHow to Navigate the BYCF Knowledge Base
This quick tutorial will show you how to navigate the new BCYF Grants Manual platform and Document360 as well as some helpful features that this new platform enables.
Frequently asked questions
I submitted my MOED Monthly Staffing Report, but the disbursement email says it’s missing — what happened?
If your MOED report was submitted after the due date (the 5th business day of the month), it will not appear in the report that BCYF receives from MOED.
If you submitted your report on or before the due date, please send proof of submission to your Program Officer and CC compliance@bcyfund.org. Acceptable confirmation includes:
- A screenshot of the submitted report from your B2GNow portal
- A forwarded copy of the email sent to MOED.
Why does my Monthly Expense Report (MFER) say “Closed” and can I still submit or update it? Can I re-open a report that is "Approved?"
Monthly Financial Expense Reports are due on the 25th of each month. Once the deadline passes, the report is marked "Closed." If your report is closed and you still have expenses to submit:
- You are allowed to include expenses from one month prior in your next report (e.g., May expenses can be included in the June report).
- If you need to submit expenses older than one month, you must complete a Late Expense Appeal Request.
Please also note: We cannot re-open expense reports that have already been approved. If expenses were missed, follow the guidance above for late submissions.
You can review the Financial Compliance Requirements here.
What do I do if I have no expenses for the month?
Even if you have zero expenses, you must still submit a Monthly Expense Report indicating that no spending occurred. To submit a No Monthly Expense Report, follow the normal steps you would take to submit an Expense Report and select "No Monthly Expense" from the "Budget Line Item Name" drop down menu.
I can’t upload documents (like my Certificate of Insurance or program pictures) — what should I do?
If your Certificate of Insurance (COI) won't upload, please share a screenshot of the error message that you are receiving to your Program Officer and CC compliance@bcyfund.org so that we can identify the issue.
If you cannot upload photos to your Quarterly Programming Report due to size, it is recommended that you compress the images or save them in smaller file formats (like JPEG).
When will I receive my next disbursement and how long does it take?
Once all disbursement requirements have been submitted, you will be placed into the next available disbursement batch based on the established schedule. From that point:
- BCYF will review your submitted deliverables within 30 days.
- After your deliverables are approved, our finance team will process your payment, which may take up ot an additional 30 days to reach your account.
Please note that any delays in responding to resubmission requests may result in a delay in disbursement.
or one-time awards (such as the Mini-Grant, SFC, etc.,) a separate disbursement schedule may apply. BCYF will share those timelines with you directly.
What can I spend my mini-grant on and how will I know if I’m getting another one?
Mini-Grant funds must be used in alignment with the Allowable Costs Reference Guide. Decisions about future Mini-Grant awards are based on factors such as reporting compliance and available funding. BCYF will notify grantees directly when the next round of Mini-Grant funding is awarded.
Is there a calendar for MOED report deadlines, Monthly Financial Expense Reports, and Quarterly Programming Reports?
The Grants Manual outlines due dates for all reporting requirements.
- MOED
- Monthly Financial Expense Reports
- Quarterly Programming Reports
Reminders are also shared in the monthly grantee newsletter.
Can I use a typed signature on the Criminal History Record Check Attestation Form? Do I need to submit background checks for all staff to the Portal?
You must sign your Criminal History Record Check Attestation Form with either a wet signature or verified digital signature.
You do not need to submit individual background checks to the Portal.
What do I do if I want to change Fiscal Sponsors?
A change in grant ownership - such as transitioning from a fiscal sponsor to your own 501(c)(3) status or changing Fiscal Sponsors - is considered a transfer of entities.
To proceed, BCYF must formally close your existing grant award and issue a new Grant Agreement under the new entity.
If you are planning a transfer of this kind, please contact your Program Officer as soon as possible. They will provide guidance and support throughout the process to ensure a smooth transition.