Grantees must obtain prior written approval from BCYF before:
Purchasing any single equipment item with a unit cost of $1,000 or more.
Incurring international travel expenses.
Budget modifications are note required. However, when an organization plans to spend significantly more or less than budgeted within a budget category, or is uncertain whether a proposed expense is allowable, submitting a Budget Modification Request is strongly encouraged. Receiving guidance before making a purchase helps ensure expenses are allowable and reduces the likelihood that expenses will be rejected after the fact.
A BCYF Grant Expense Review & Prior Approval Request can be submitted here. Once submitted, please allow up to 5 business days for a response.
Approval confirms only that:
Prior approval confirms that the proposed purchase is eligible to proceed, but it does not guarantee final approval of the expense. All expenses remain subject to standard financial review and documentation requirements when submitted. |
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